ISound familiar?
Where the billable hours go.
Your attorneys are trained to draft, argue, and advise. They're spending half their day on intake, deadlines, document chase, and unpaid invoices. We handle the admin. You keep the law.
Every client, the same loop. Every matter, the same admin chase. And it all lands on attorneys who should be practising law.
A solo attorney loses 8–12 hours a week to non-billable admin. At $300–$450 an hour, that's $125K–$280K a year of unrealised billing.
Real-time time capture recovers another 15–25% in billing.
Faster retainer cycles add two days of billable work to every new matter.
For a 5-attorney firm: $750K–$1.6M in annual capacity. Recovered.*
* Illustrative; actual figures vary by billing structure, market, and matter mix.
IIEvery deployment includes
One system. All seven roles.
Built around your firm. One setup. One monthly figure. No per-seat pricing. Live in 5 weeks.
Built around the matters you handle, the courts you practice in, and the systems you already run — Clio, MyCase, PracticePanther, Smokeball, CosmoLex, Filevine.
- IClient Intake Engine
Every inquiry answered in under 60 seconds. Matter type, opposing party, jurisdiction — captured for your conflict-check review.
- IIQualification & Engagement Workflow
Matter details prepared for your attorney's acceptance decision. Once accepted, engagement letter delivered, signature chased, retainer tracked. Acceptance always stays with the attorney.
- IIIDocument Collection & Records-Request Tracking
Two pipelines, one system. Client documents collected through a structured portal. Third-party records tracked from request through receipt. What's outstanding, who needs a follow-up — all in one view.
- IVCalendar, Deadline & Scheduling Coordination
Every deadline computed off triggers. Reminders fired automatically. Depositions, mediations, and expert scheduling coordinated across opposing counsel, court reporters, and outside parties.
- VStatus Updates & Client Communication
Factual updates only — document filed, hearing scheduled, deadline approaching. Strictly procedural; never interpretive. Substantive questions route to the attorney.
- VIDocument Assembly from Templates
Routine administrative documents from intake data — engagement letters, scheduling letters, certificates of service, standard correspondence. Anything substantive — petitions, motions, pleadings — stays with the attorney.
- VIITime Capture, Billing & Payment Recovery
Time captured in real time, not reconstructed at month-end. Invoices generate on schedule. Payment chased automatically. Recovered billing typically pays the retainer two or three times over.
You own every system we build. No lock-in. Cancel any time.
Pricing shared on the demo call — scoped to your matter volume and firm size.
II·BWhere the line is
What stays with you.
- Legal drafting — petitions, motions, pleadings, settlement positions. Yours.
- Conflict checks — we capture inputs. You run the check.
- Legal advice — every client conversation is procedural only. Legal questions route to you.
- Court filing — we prepare. You file.
- Discovery review — we organise. You review.
- Emotional counsel — we handle admin. You handle clients.
This isn't a limitation. It's the reason the system is safe to deploy in a regulated practice.
IIIThe difference
What changes on day one.
ManualRosebud
Intake calls go to voicemailEvery inquiry answered in under 60 seconds
Conflict-check data captured manuallyPre-qualified — matter type, opposing party, jurisdiction captured
Engagement letters chased in email threadsWorkflow run end-to-end after attorney acceptance
Clients and third parties chased by phoneDocuments and records tracked in one view
Four-calendar alignment taking a paralegal a full dayScheduling coordinated automatically across all parties
Deadlines in Outlook reminders nobody checksEvery deadline computed and fired automatically
Five “where are we?” calls a day per matterFactual status updates sent before they're asked
Time reconstructed at month-endTime captured in real time
What lands in your practice management system
Of the seven steps between a client calling and the bill being paid, your attorneys run two. We run the other five.
Without Rosebud
- Intake missed
- Documents chased manually
- Status calls eating billable hours
- Time reconstructed at month-end
With Rosebud
- Every intake captured
- Documents and records tracked
- Status updates sent automatically
- Time captured in real time
IVThe honest filter
Built for firms practising law, not running ops.
This works for you if
- Solo or small firm (2–15 attorneys)
- Family law, estate planning, immigration, personal injury, or general consumer practice
- Your attorneys are spending 5+ hours a week on non-billable admin
- You're on Clio, MyCase, PracticePanther, Smokeball, or CosmoLex
- You want your attorneys drafting and arguing, not chasing W-2s
This isn't for you if
- You want a system that drafts motions, gives advice, or runs conflict checks — we explicitly don't
- You're corporate, M&A, IP, or large-firm litigation — different page
- You're handling fewer than 8 active matters — the math doesn't work yet
- You're looking for legal research AI (Harvey, CoCounsel) — different product category
- You want software to run yourself — this is a service
VSee it in action
Let's build your system.
A 30-minute call. We map your operation, scope the system, and quote the build. You leave with a clear number and a clear understanding of what we won't touch.
Duration
30 minutes. Zoom. No prep.
We build it. We run it. You own it. No lock-in. Cancel any time.
VIFAQs
The questions we get on every demo call.
Intake, Engagement & Conflict Checks
Deadlines, Documents, Records & Scheduling
Billing, Compliance & Operations