Skip to content

Patient intake that fills the chair — without touching clinical judgment

The layer between a new patient enquiry and a booked appointment. It answers in seconds, captures the reason for the visit, books against the live diary & writes the record into your practice management system. It never gives clinical advice — that decision is always the clinician's.

See plans & pricing →
01 — Answer & book

How do dental and aesthetic practices stop losing new patients?

By answering every enquiry in seconds, day or night. A missed call gets a text back with a booking link; web forms and DMs get an immediate reply. The implant or whitening enquiry books with you before it reaches the practice down the road, with the reason for the visit captured up front.

Every enquiry answered in seconds

A missed call gets a text back with a booking link; web forms and DMs get an immediate reply. The implant or whitening enquiry books with you before it books with the practice down the road.

Reason for visit captured up front

Treatment interest, urgency & preferred times — captured before the front desk picks up, so the diary fills with the right appointments.

02 — Qualify & route

How is a patient triaged without giving clinical advice?

Through structured conversation against your protocols. Treatment interest, urgency and the questions your front desk screens on are captured and prepared for a person — never a clinical opinion. Anything symptomatic or flagged routes straight to a clinician, while routine booking, recalls and reminders run without the front desk.

Your protocols

Triage by structured conversation

Treatment type, urgency & the questions your practice screens on — prepared for the front desk, never a clinical opinion.

Reaches the clinician

Symptoms & anything clinical

Symptoms, medical-history flags & anything needing a clinician's eye route straight to your team, with full context attached.

Handled without you

Scheduling, recalls & reminders

Booking, reschedules, recalls & pre-appointment paperwork run without the front desk lifting a finger.

The no-shows and empty slots you write off every week — recovered.

03 — Your system of record

How does patient intake reach our practice management system?

Patient, treatment interest and appointment status are written straight into the practice management system you already run — not a parallel tool. It's a system we feed, not one we replace, so the diary fills with the right appointments and your front desk works from one record.

Writes into your practice management

Patient, treatment interest & appointment status synced into the practice management system you already run. A system we feed, not one we replace.

Priced to your patient volume

Scoped to your patient volume & practice size — tiers published on the pricing page, no lock-in, cancel any time.

Where the line is

What stays with you.

✓Clinical judgment — diagnosis, treatment planning, anything requiring a clinician. Yours.
✓Medical advice — every patient conversation is administrative only; clinical questions route to you.
✓Consent & records — we prepare the admin; you obtain consent and hold the record.
✓Prescribing — never automated, always the clinician's.
✓Triage decisions — we capture symptoms; you decide urgency.
✓Duty of care — we handle the admin; you handle patients.

Clinical decisions are always the clinician's, never automated. This isn't a limitation — it's the reason the system is safe to run in a regulated practice.

FAQs

The questions we get on every demo call.

In seconds, day or night. A missed call gets a text back with a booking link; web forms and DMs get an immediate, administrative reply. The practice that answers first usually books the patient — this makes sure that's you.

No. Every patient conversation is administrative only — treatment interest, scheduling, paperwork. The moment a message turns clinical, it routes to your team. The system never advises.

Anything symptomatic or flagged by your protocols is passed straight to a clinician with full context, rather than booked automatically. You decide urgency; the system just makes sure nothing is missed.

Yes. It writes patient, treatment and appointment records into the practice management system you already run. Your system stays the source of truth; Rosebud feeds it rather than replacing it.

Recalls, reminders and reschedules run automatically on the cadence that keeps the diary full, so the slots and no-shows you write off every week get recovered without the front desk chasing them.

Records are written into your practice management system, not held in a parallel system, and every build is scoped to your privacy obligations. Nothing goes live until your team has signed off how patient data flows.

Every build is scoped to your practice, tested against real enquiries, and goes live with your sign-off at each stage. Nothing runs on a patient until you've approved how it behaves.

The capabilities behind it

Every plan runs all seven flows end to end.

Capture →Qualify →Book →Retain →Reactivate →Follow through →Closed-loop attribution →
Also in this space
Family Law & Consumer Legal →

The same answer-qualify-book-record system, built for firms taking on new matters.

Insurance →

The same intake layer, built for agencies quoting new business.

Real Estate →

The same intake-to-record system, built for agents working new inquiries.

The offer

Fill the diary without lifting a finger.

Built around your treatments, your front desk & the practice management system you already run. Plans & pricing on the page.

See plans & pricing →